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User Guide - Session 13
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Making a SUPPLIER Catalog on CD
In this session you will learn how to:
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- Make a Supplier Catalog on CD
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Supplier used in this exercise: Imberhorne Lane Nursery - Camellia specialist (UK)
Visit the Imberhorne Lane Nursery web site
If you are a Plants or SEED supplier, you can
make your own Catalog on CD using Flower Genie.
The Catalog on CD can be categorised similar to your hard copy catalog, or on-line catalog.
You can add additional categories e.g. by colour,
by plant type, by application, by height etc.
Each plant can have one or more photos.
Each plant also can have a hyperlink to a photo of the plant on your web site.
Each plant can have a
hyperlink directly to the BUY page on your web site, where users of the catalog can buy on line.
You can include prices in your catalog, but if you have a web site this is optional, since
users of the CD can click on the hyperlink you provide for your items, and visit your web site.
Users can also make up mail orders, by selectively copying plants
from your Catalog on CD.
This can be sent to you by email for price and availability checking.
You can give a quote for Postage and Packing, and respond to the email.
The customer can then
print the Mail Order and send it with payment by post.
Heres how to create YOUR catalog on CD.
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Set up your SUPPLIER PROFILE
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- Start Flower Genie
- Start the Preferences program - FG198
- Check I'm an advanced user
- Click Save changes
Program closes
- From the MENU, click the Suppliers Tab and start the program Supplier Profiles - FG042
FG042S01 appears
Note: FG042 has
a different "switch" when opened under the Nursery menu.
In normal mode, you add Gardeners. Using the same program, but under
Supplier tab, you can add Suppliers.
- Click New
- Screen FG042S02 appears
- Add a Supplier profile – Supplier name, address, email address.
Be sure to enter your web site (enter the home page).
Set the Type of Supply pop-up as appropriate (options are Plant
or Seed)
If you supply both, select whichever one is your main type of supply.
Click the Add
button
Screen FG042S01 reappears.
In this configuration, Garden Areas = Sections
The idea is to set up the sections of the Catalog to be
created
In the case of Imberhorne Nurseries, there are 8 sections:
Acers
Azalea
Bamboo
Camellia
Rhododendron
Roses
Shrubs
Tree Peonies
- Click the Add a Garden Area button
Screen FG042S03 appears
- Type in the name of a the first Catalog Section - Acers
- Click the Add button
Screen FG042S01 reappears.
Repeat 8 to 10 for each one of the Catalog sections.
- Use the Nudge buttons to shuffle them into your preferred display order.
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Adding plants to the database, and capturing web page URL’s
This
explains a time saving procedure to capture the URL of the web pages required, and to link these to your plants.
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- Start Flower Genie
- Start FG037 from under the SUPPLIER tab on the menu.
Note that this has a name switch = Nurseries instead of Gardens.
- Click "Add a Plant"
Screen FG100S40 appears
- Type in (or copy and paste) the name of the plant
- Type up (or copyand paste) info from your supplier notes into the Plant Data field
- If you have a web-site, the catalog will work best for you if you provide two web links:
1) The BUY Web Page
If you dont have an on-line shopping cart, the page
where the Plant is described can be used.
2) the Photo Web Page – the on-line web page for the photo
Acquire the URL of the BUY web page as follows:
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- Right click on the BUY web page for the plant on your web site
- Click Properties
- TREBLE click on the Address(URL) data. The whole URL will become highlighted
- Right click on data
- Click Copy
Alternatively do a Ctrl-A (select all), Ctrl-C (Copy)
- Click cancel
In screen FG100S40
- Click into the white space at the END of the Plant Data field
- Click Enter twice (to create a blank line after your plant data)
- Paste the URL
It should appear at the END of the Plant Data, with a blank line between the Plant data and the URL.
Acquire the URL of the PHOTO web page as follows:
- Navigate to the largest/best photo of the plant on the your web site
Right click on the IMAGE
- Click Properties
- TREBLE click on the Address(URL) data (= Select All)
- The whole URL will become highlighted
- Right click on the highlighted URL
- Click Copy
Alternatively do a Ctrl-A (select all), Ctrl-C (Copy)
- Click Cancel
In screen FG100S40
- Click into the white space at the END of the Plant Data field (after the URL added above)
- Click Enter twice (to create a blank line after your plant data)
- Paste the URL
It should appear at the END of the Plant Data, with a blank line between the first (BUY page) URL and the Photo URL.
Providing a Web Page link for use in screen FG037S01
- Click on the + button beside the Web Address field
- Paste the URL again
- Click Add.
Plant is added to the database
It is NOT added to you catalog yet
Repeat above for all the plants in your catalog.
The easy way? Send me a list of your plants in electronic form (Excel, Access etc)
I can create your plant listing for you.
If you supply URL’s, I can use these
to create the links.
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Adding plants to the Sections of your Catalog
AND
Linking the plants to you as a
SUPPLIER
Adding plants to the Sections of your Catalog
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- Start Flower Genie
- Start the program Make Plants Lists - FG037 from under the SUPPLIER tab on the menu.
- Click on a line in the plant listing to Select a Plant
- Click the Add to Garden button
Screen FG037S04 appears
- Add the plant to the appropriate catalog section e.g. "Camellias"
Screen FG037S01 reappears.
Linking the selected plant to the your Supplier Profile
- In screen FG037S01, click on the Who Sells this button
- Screen FG037S02 appears
There are three main tabs. Gardeners, Seed Suppliers
and Plant Suppliers
If you set the Type of supply as Plants in your Supplier
profile, then this will be clicked by the program automatically on entry to this screen.
Heres the important bit!!
- RIGHT click on the line which states Right click on this line to add a supplier
Extra fields appear
The name of the MAIN
supplier in your database appears in the Supplier pop-up
If the Supplier pop-up does not default to your business name, use the program (Menu tab) Suppliers> Supplier Profiles-FG042,
select your business in the pop-up, click edit. In screen FG042S02, check Main and save the change.
- Continuing in Screen FG037S02, click on the button with the Arrow pointing RIGHT.
This moves the Plant Data ( as
keyed/copied when the plant was added to the database) into the Suppliers Description for this Plant field.
- Notice the 2 buttons with arrows pointing Left.
- Click on the upper Arrow pointing left
button.
The Supplier Web Page URL is automatically copied from the Suppliers Description field and pasted into the Web Page
where this plant can be bought field
Flower Genie seeks out the second from last URL in the Suppliers Description field for this operation
- Click on the lower Arrow pointing left
button.
The Photo Web Page URL is automatically copied from the Suppliers Description field and pasted into the Web Photo for
this plant field
Flower Genie seeks out the last URL in the Suppliers Description field for this operation
- Reset the Type of Supply
pop-up if necessary.
The setting defaults to the setting in your supplier profile (as set up in FG042)
- Click the Add button.
Repeat for all plants in your catalog
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Creating your Catalog on CD
The finished article can be used as
a Master for mass production, or produced in smaller quantities using a CD writer.
Overview:
You create a special backup of your
database
You run a special program to encapsulate your disc photos
You drag this backup onto a blank CD
Its that simple!
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- Create a folder at root level on your computer Hard disc:
fgdata_sets
If your hard disc is c: then the full path to this folder is:
c:\fgdata_sets
Theres a reason for using the name fgdata_sets
Its hard coded into Flower Genie, and used to indicate that the folder is a SWAP
database.
Now we need to make a sub folder under fgdata_sets. To do that:
- Double click on the folder name.
Make a new folder called Imberhorne Lane Nursery
This name is NOT important.
However, choose something
meaningful, as its the name that will show up in the Data Source pop-up
The full path to this folder is:
i:\fgdata_sets\Imberhorne Lane Nursery
Now we need to make a sub folder under Imberhorne Lane Nursery. To to that:
- Double click on the folder name.
Make a new sub folder called fgdata
This name IS important. Dont change it
The full path to this folder
is:
i:\fgdata_sets\Imberhorne Lane Nursery\fgdata
- Start Flower Genie
- Run program System (menu tab)>System Paths - FG197
- In Alternate System Path click the Get a folder button
- Find and select i:\fgdata_sets\Imberhorne Lane Nursery\fgdata
Note: A backslash is required at the end of the path. Flower Genie will do this for
you. However, if you do this manually, be sure to add the backslash.
- Click the SAVE Changes button
- FG197 closes
Making the special Backup
- Start the backup program System> Backups - FG201
- Change the Backup to pop-up to Alternate Backup Directory (folder
)
- Click the Do Test button
(Flower Genie only allows you to proceed If files are intact)
- Click the Do Backup button
Encapsulating you disc photos
In effect, this operation embeds images of your disc photos (linked to plants in your catalog) into the database.
The original disc photos are not changed or deleted.
This is
optional, and is intended to protect the copyright of the images used in the Catalog.
- Run the special program supplied by ideasforgardens.com for this purpose
Create the CD
- Insert a blank CDR disc into the drive of your CD writer in your computer
- Drag the fgdata_sets (including the sub folders) folder from your hard disc onto the CD
- Write the folder to CD.
Testing your Catalog on CD (as a User)
- Insert the new CD into your normal CD drive
- Start Flower Genie
- Start the Preferences program - FG198
- UN-CHECK I'm an advanced user
- Click Save changes
Program closes
You are no longer accessing data as a Supplier, but as a customer.
- Start the program Plants and Gardens - FG037
- Click on the Data source pop-up
- Assuming the CD drive is d:, the database on CD will appear in the pop-up list as:
D drive - Imberhorne Lane Nursery
(Flower Genie recognise the folder structure on the CD)
- Select D drive - Imberhorne Lane Nursery from the pop-up list
- Explore the Catalog on CD
- In FG037S01, click the Catalog button.
- Make sure your catalog sections and contents are correct
- In FG037S01, make sure the Who Sells this link works as expected
- In screen FG037S02, make sure the supplier show immediately as Imberhorne Lane Nursery
and that the item is in a “ready to click BUY” state.
- In screen FG037S02, make sure the Go to Supplier Web site button links to the HOME page on your web site
- In screen FG037S02, make sure the Buy this plant button links to the correct BUY pages on your web
site
This CD can be used as a master for re-production in quantities.
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